COVID policy

ATTENTION
This document and its contents are subject to change as official guidelines change. Please refer back to it as the date of your event approaches. 

The wellbeing and safety of our participants and our team is our primary concern. 

It is for those reasons we’ve been monitoring the situation concerning Covid-19 carefully. 

We’ve worked with local health authorities to ensure that our events are as safe as we can make them. 

We highly recommend anyone who can to get vaccinated. It is absolutely the best way to ensure the safety of yourself, your loved ones and others around you. 

Following, here is our outline for how to safely run an event. There will be no deviations or exemptions from these guidelines.

Do we require proof of vaccination/tests? 

Yes, we require all participants to have a valid EU corona passport, or similar, for participants from outside the EU. 

Are the requirements different for vaccinated/unvaccinated people?

We require you to show either proof of vaccination or proof of a negative test taken no more than 48 hours before the event starts.

If you have opted for Early Arrival we expect you to bring your own test kit to ensure a negative test before the event starts.

Is there a possibility to take a test on site? 

No. We do not have the budget or the staff to provide on-site testing. Additionally, our staff are not qualified to administer tests. You are welcome to bring your own self-test kit to be absolutely sure. 

What happens if you show symptoms during the event?

If you start to show symptoms during the event, you should immediately isolate and keep your distance from other players. Go to your room and stay there. Have a friend contact a member of our team. From there we’ll work with you to figure out a plan of action. We will have a small stock of tests for this particular scenario, but unlikely enough to test everyone. If you’re a belt and suspenders kind of person, we advise you to bring your own quick test from home. 

Any person showing symptoms will be barred from participating in the event until they have taken a test that has returned a negative result. 

Will I have to quarantine upon arrival?

It is impossible for us to answer that question for you. Our advice is to contact your country’s embassy in the host nation for our event, and ask what the restrictions are for travellers from your country.

Presently Polands requirements can be found here. And you can find information for the United Kingdom here.

We are not able to offer refunds if you are unable to participate due to being barred from entry to a host country.

What happens if I don’t have proof of a vaccine or a negative test? 

You will not be allowed to participate in the event, and will be refused entry. These measures are in place to ensure the safety of everyone, and anyone not respecting them will not be welcome at any future Witchards events, either.

Where will you check people’s status?

If you travel directly to an event venue ahead of the event we will check your status outside the venue before you check in. In this case, please contact us on +45 4114 0696 (text, phone, WhatsApp, Telegram) upon arrival, and a member of our team will come meet you as soon as possible.

In the past, we have not made a big deal out of checking people’s tickets. This has changed, so be sure to either print out your ticket and bring it with you or have it bookmarked on your phone.

DO NOT GO INTO THE VENUE WITHOUT BEING CHECKED IN FIRST.

For Czocha events: If you arrive with the Berlin bus, your status will be checked before boarding the bus. 

What if I exhibit symptoms before the event begins? 

Stay home. If we find someone who somehow managed to join the event and either lied about their status, faked their test results, or intentionally did not report illness to our team, they will be banned from any future Witchards events.

Will I get a refund if I cannot attend because I tested positive? 

No. You should contact your travel insurance and make sure they cover your expenses in that situation. We highly recommend you check with them as soon as possible to figure out what they do and do not cover.

We need everyone to take the situation very seriously. Please wash your hands, bring extra hand sanitiser, and make absolutely sure you have been tested before coming to our event. We all want to continue making magic together in a safe environment.